Introduction
Body Active Pilates collects and processes personal and sensitive data and is committed to safeguarding the individuals privacy and protecting the personal data collected. As the data controller Body Active Pilates follows the General Data Protection Regulation (EU 2016/679).
Statement
This policy provides information about how Body Active Pilates will process an individual’s personal data. This information is provided in accordance with the rights of individuals under the General Data Protection Regulation to understand how their data is used. Clients are all encouraged to read this Privacy Notice and understand Body Active Pilates obligations to all who it holds personal data for. This Privacy Notice applies alongside any other information Body Active Pilates may provide about a particular use of personal data, for example when collecting data via an online or paper form. E-mail your requests and enquiries concerning the use of your personal data to bodyactivepilates@gmail.com. Body Active Pilates endeavours to ensure that all personal data is processed in compliance with this policy and the General Data Protection Regulation.
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Why Body Active Pilates Needs to Process Personal Data
Body Active Pilates processes personal data about individuals in order to fulfill its legal rights, duties and obligations. This is to safeguard clients welfare and to provide appropriate teaching, insurance purposes and processing of invoices. In addition, Body Active Pilates, process special category personal data concerning health in accordance with rights or duties imposed on it by law. These reasons may include;
Types of personal Data processed by Body Active Pilates
How Body Active Pilates collects data
Body Active Pilates receives personal data from the individual directly. This may be via a client enrolment form, or simply in the ordinary course of interaction or communication such as email or phone call. All new clients are required to complete an enrolment form before commencing the Pilates sessions.
Who has access to personal data and who Body Active Pilates shares it with
Personal data collected will remain within and be processed by Body Active Pilates. In accordance with General Data Protection Regulation, some of Body Active Pilates processing activity may be carried out on its behalf by third parties such as IT systems, web developers or cloud storage providers. This is always subject to contractual assurances that personal data will be kept securely and only in accordance with Body Active Pilates specific directions. For payment of invoices Body Active Pilates uses PayPal to send invoices to clients. The website is hosted by GoDaddy.com.
How Long We Keep Personal Data
Body Active Pilates will retain personal data securely and only in line with how long it is necessary to keep for a legitimate and lawful reason.
If you have any specific queries about how this policy is applied, or wish to request that personal data that you no longer believe to be relevant is considered for erasure, please e-mail bodyactivepilates@gmail.com. However, please bear in mind that Body Active Pilates may have lawful and necessary reasons to hold on to some data.
Keeping in Touch
Body Active Pilates will use the contact details of clients to keep them updated about the Pilates classes, including by sending updates and newsletters, by email. Should you wish to limit or object to any such use, or would like further information, please e-mail bodyactivepilates@gmail.com.You always have the right to withdraw consent, where given, or otherwise objects to direct marketing.
Your Rights
Individuals have various rights under the General Data Protection Regulation to access and understand personal data about them held by Body Active Pilates and in some cases ask for it to be erased or amended or for Body Active Pilates to stop processing it, but subject to certain exemptions and limitations.
Any individual wishing to access or amend their personal data, or wishing it to be transferred to another person or organisation, should put their request in writing to bodyactivepilates@gmail.com.
Body Active Pilates will endeavour to respond to any such written requests as soon as is reasonably practicable and in any event within statutory time-limits, which is one month in the case of requests for access to information.
Certain data is exempt from the right of access. This may include information which identifies other individuals, or information which is subject to legal professional privilege.
Where Body Active Pilates is relying on consent as a means to process personal data, any person may withdraw this consent at any time. Please be aware however that Body Active Pilates must also abide to legal and regulatory processes and may require to process personal data for health and safety and insurance.
Data Accuracy and Security
Body Active Pilates will always endeavour to ensure that all personal data held in relation to an individual is as up to date and accurate as possible. Individuals must please e-mail bodyactivepilates@gmail.com of any changes to information held about them.
An individual has the right to request that any inaccurate or out-of-date information about them is erased or corrected. There are exemptions to this which falls under the law.
Body Active Pilates takes appropriate technical and organisational steps to ensure the security of personal data about individuals.
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